Procurement Card

PLEASE NOTE:  ANY EXCEPTION TO A PROCUREMENT CARD POLICY MUST BE REQUESTED AND APPROVED IN WRITING BY THE DIRECTOR OF PROCUREMENT SERVICES (an email is acceptable).

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Welcome to the Northern Kentucky University Procurement Card Program home page. This program has been designed to allow for the procurement of low-dollar supplies by the end user through the use of a US Bank Visa. The intent is to eliminate the need for many small dollar requisitions and reimbursement vouchers.

For the cardholder, using the Procurement Card provides quicker turn-around time on your orders, widespread acceptance by vendors, and reduced paperwork processing. The Procurement Card concept is designed to delegate the authority and capability to purchase low-dollar items directly to the end user. 

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If needed, one-on-one training sessions are available for the new system, please contact Holly at 5171 or via email at vasquezh1@nku.edu to set an appointment.


Purpose of the PCard Program

The Procurement Card Program has been established as a service to campus departments through US Bank and NKU Procurement Services. This new program will allow departments the opportunity to use a University credit card to purchase certain goods costing less than $1000.00. The University benefits by having a more efficient, cost-effective method of purchasing and paying for small dollar transactions. This program is entirely voluntary. If a department decides it is right for them and wishes to participate, the cardholders will be expected to follow the established guidelines and will be held accountable for use of the card.

The program will complement the existing purchasing and payment process. It is not a method to bypass appropriate purchasing policies and procedures nor to replace current travel regulations.


Advantages of the PCard

  • Participating departments are allowed to procure small dollar items in person, or by mail, phone, fax, or through the Internet, without requisitioning the requirements.

  • No additional paperwork is required to complete the payment process for properly billed transactions.

  • The program will eliminate the need for most requisitions that currently generate an automatic payment. (Registrations, memberships, subscriptions, etc.)

  • Vendors are paid immediately by the credit card company, increasing vendor good will, and at times generating better discounts.

  • The program enhances the petty cash process. The card may be used for items that are needed immediately, that exceed the petty cash reimbursement limits.

  • The card may be accepted by certain vendors who will not accept a purchase order.

CONTACT:

Procurement Card Administrator:

Holly Vasquez
Pro-Card Administrator
Phone: (859) 572-5171
Fax: (859) 572-6995
E-mail: vasquezh1@nku.edu

NKU - Procurement Services - 617 Lucas Administration Center - Highland Heights, KY  41099 - 859.572.5265