Need more help with SAP?
Check our resources page for more quick reference cards and training aids.
News and Updates
ALL ADOBE SOFTWARE END USERS:
The contract with Computer Intelligence Association, vendor# 106053 has been renewed for another year. Please check this spreadsheet to see if your Update Plan/Maintenance will expire on November 30, 2009. If your Plan expires on November 30, 2009 you will need to complete a requisition in SAP by November 20, 2009 to keep your coverage current and uninterrupted. The spreadsheet will show the old PO number, Plan End Date, and quantity ordered. Please view the old PO number in SAP to see exactly what was ordered for your department.
BEP Roof Replacement Project - additonal information
Payment for Surplus Property
Procurement Services will now only accept checks or money orders for payment of surplus property purchases. We apologize if this causes any inconvenience, but it is the best business practice for the university to follow.
SAP information
You can manage your SAP Purchase Orders/Goods Receipts more effectively with ZME2K. Here are some helpful links:
ZME2K Quick Reference Card
Training for ZME2K - sign up for "FI-COST CENTER RECONCILIATION". Just click on "SAP Trainings".
MIGO_GR Quick Reference Card
Help us process your Purchase Orders more quickly and accurately by:
- Including pertinent order information such as quote numbers (for orders) and invoice numbers (for payments) in the requisition header text.
- Attaching your quotes or backup to the requisition in SAP.
- Checking the status of your requisitions to make sure they are moving through the release strategy process.
- Promptly sending your original invoices to Accounts Payable.
Procurement Card
Online Training:
Click here to view our PowerPoint presentation regarding use of the Pro-Card and other information including:
- Appropriate usage
- Account maintenance
- Reconciliation requirements
- Audit process
New Vendor Setup Information
For faster results...
- Please be sure to check for your desired vendor, they may already be in SAP.
- Please note, due to external audit recommendations, all vendor forms now require department head signature. We must have this before a vendor number can be issued.
- Please include contact name & department on the form so we know where to email the vendor number.
- Please fill in all pertinent information on the form. The more you can provide, the quicker we can setup the vendor.
- All individual vendors need to use their home address not work address on the vendor form. This includes NKU employees being setup as vendors for reimbursement.
- For Employee reimbursement use only vendor numbers that begin with 800...
- With the implementation of the Student Accounting module, student reimbursements can now be made using vendor numbers in SAP beginning with 700...